Privacy Policy

Privacy Policy & POPIA Disclosure

At [Your Business Name / Legacy Documents], we respect your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, handle, use, and secure your data in compliance with the South African Protection of Personal Information Act (POPIA).

1. Information We Collect

To provide document procurement services, we collect personal information necessary to interface with government and regulatory bodies. This includes:

  • Contact details (Name, email address, phone number).
  • Identity documentation (ID copies, passport numbers, birth/marriage certificates).
  • Company registration data (CIPC details, tax clearance records).

2. Purpose of Collection

We collect and process your personal data strictly for the following purposes:

  • Fulfilling and managing your procurement service requests.
  • Communicating updates regarding your application status.
  • Complying with statutory requirements from relevant South African authorities.

3. Data Sharing & Third Parties

We do not sell, rent, or trade your personal data. Your information is shared exclusively with official processing agencies (such as the Department of Home Affairs, DIRCO, or CIPC) solely to complete your requested procurement tasks.

4. Data Security

We implement strict physical, electronic, and administrative safeguards to protect your files. Sensitive physical documents are stored securely, and digital uploads are restricted to authorized personnel managing your file. Once a procurement contract is finalized and successfully delivered, your document records are safely archived or securely destroyed as requested.

5. Your Rights Under POPIA

You have the right to:

  • Request access to the personal data we hold about you.
  • Request the correction or updating of any out-of-date or incorrect data.
  • Request the destruction or deletion of your personal records once our service is complete.

6. Contact Information

For any questions regarding this policy or your personal data, please contact our designated Information Officer at:

  • Email: info@legacydocuments.co.za
  • Phone: +27 65 133 6566

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